Trucking Accountant (Compliance, Payroll & Invoicing)

About us
Asset-based trucking & brokerage. Fast-moving, detail-driven, and obsessed with clean books and on-time filings.

Role: Full-time: Own day-to-day accounting, fuel/IFTA, driver settlements, and accurate, on-time filings.

Location: Burbank, CA

Start: ASAP

Compliance & Taxes

• Prepare/file IFTA (quarterly); maintain workpapers/audit trails.

• Maintain W-9/W-8s, COIs, vendor master; support DOT/FMCSA/insurance audits.

Payroll & Settlements

• Run W-2 payroll and 1099 settlements (weekly/bi-weekly), including per-diem, advances, chargebacks, reimbursements.

• File state payroll returns, year-end W-2/1099-NEC.

AR / Invoicing

• Create invoices with PODs, detention/TONU, lumper, accessorials; submit to shippers/3PLs or factoring.

• Factoring: reconcile reserves/chargebacks/short-pays; post daily cash receipts; manage AR aging.

AP / Cost Control

• Code fuel, tolls, repairs/parts; manage credit cards and fuel cards (Relay).

Close & Reporting

• Month-end 7 days; P&L by truck, cost per mile, utilization, maintenance accruals, cash-flow forecast.

• Tools You’ll Use (or quickly learn)

  QuickBooks Online (or similar), ADP/Gusto payroll, TMS (Alvis), ELD mileage (Linxup), Relay fuel card, factoring portals (Triumph/RTS/etc.), Excel/Sheets (pivots, XLOOKUP).

• Apply

  Email [YOUR EMAIL] with subject “Trucking Accountant [Your Name]” and attach:

  1. Resume, 2) brief note, 3) one sample (IFTA workpaper or P&L by truck).
     Questions? Call/text 929 919 9000 or email info@q9ex.com.