SENIOR ADMINISTRATIVE SECRETARY Needed - Glendale, CA

This listing closes on 11/25/2025 at 5:00 PM Pacific Time (US & Canada); Tijuana.

-Performs secretarial duties for the administrator; composes, prepares, types, proofreads, and distributes a variety of written communications including correspondence, special bulletins, forms, notices, and memoranda independently and from oral instruction; schedules appointments and meetings; prepares and maintains the school master calendar.  
-Plans, schedules, and prepares relevant paperwork for a variety of special events, conferences, orientations, parent activities, staff meetings, field trips, and/or other programs.   
-Prepares requisitions and invoices for the school and various departments; receives and distributes items per district policies; stores and distributes school, department, and office supplies and materials; maintains materials and equipment inventories. 
-Plans, organizes, and coordinates a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the assigned secondary school site or department.  
-Coordinates communication between the office and faculty, students, parents, and outside organizations; greets visitors and initiates and receives telephone calls, emails, and written mail; provides detailed information concerning school or department policies, procedures, actions, activities, programs, and schedules; requests necessary information; takes and transmits messages as appropriate. 
-Onboards, trains, and supervises assigned staff. 
-Maintains payroll for certificated, classified, and other assigned staff; verifies and computes employee time sheets; obtains proper signatures; receives and distributes paychecks; maintains confidentiality of sensitive and privileged information.  
-Prepares board action items for changes to certificated, classified staff, coaches, and faculty assignments.  
-Collects, compiles, organizes, and records a variety of data for various reports related to attendance, enrollment, personnel, payroll, and school activities; prepares and maintains lists, records, files, and logs. 
-Collects and accounts for Non-ASB monies collected in conjunction with school activities; secures monies and processes according to established procedures. 
-Prepares a variety of budget and financial materials, correspondence, reports, and statistical information; monitors revolving cash fund; writes checks; submits forms for fund reimbursement; monitors expenditures and assigned account balances; completes appropriation transfer documents.  
-Requests substitute teachers as needed; assures adequate coverage of classrooms; greets and assists substitute teachers by providing keys, materials, and pertinent information; maintains accurate attendance records and prepares time sheets.  
-Performs related work, as required.