SENIOR ADMINISTRATIVE ASSISTANT NEEDED - West Covina, CA

Posted on: 07-16-2025 08:09 AM PST

Job Description:

This listing closes on 7/20/2025 at 11:59 PM Pacific Time (US & Canada); Tijuana.
Under general supervision, assists the administrative head of a major department or division by relieving him/her of administrative detail and by supervising and coordinating office operations; compiles data and information and drafts reports and letters; assists in coordinating communications within the department or office, and with other departments and the public; and does related work as required
Organizes the flow of communications, paperwork, and activity through the particular department, division, or office
Maintains calendar and acts as secretary to the head of the office and principal assistants
Directly supervises and trains office employees and indirectly supervises, coordinates, or maintains liaison with other employees working in other units of the department, division, or office
Assists in compiling information for annual budgets and special projects
Composes and types letters and memorandums after receiving general direction as to content and purpose
Establishes procedures to organize and maintain departmental files and records
Records the proceedings of staff or citizen committee meetings
Depending upon assignment, takes notes and creates memos, letters, minutes, etc
Compiles, researches, and organizes data and information and drafts reports
Maintains personnel, payroll, equipment, activity, and other official records
Current work duties that significantly involve higher secretarial and basic administrative functions
Approval of the City Manager

Job Requirements:

Ability to write memos, letters, etc., clearly and in a presentable format; perform a variety of difficult office and clerical work requiring independent judgment; plan work for other employees and direct them in their activities; work effectively and diplomatically with the public and staff; work independently in the absence of specific instructions; follow oral and written instructions
Qualifying for consideration in the selection process will be based on the description listed above under Knowledge and Ability, and a combination of the Experience and Education requirements described below
Graduation from high school or possession of G.E.D. certificate from an accredited institution
Five years of increasingly responsible clerical experience, including a minimum of two years highly responsible secretarial experience in business or a public agency performing work that demonstrates preparation to be a Department Secretary
Minimum of two (2) years' experience with the City in a full time capacity in the classification of Administrative Assistant II
Currently filling a position as Administrative Assistant II to a department or division head with the City
(Must be shown by Personnel Office analysis of job duties that duties involve administrative, analytical, evaluative, and/or administrative policy-making assistance to department head not generally associated with the Secretary job description)
Written rationale and recommendation of department or division head describing why the training, experience, work duties, and high level of performance in current position indicates the designation is necessary; and
Typing: 55 WPM
Dictation: 100 WPM (optional skill)
Proven computer skills and ability to efficiently use standard office software
This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard
It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications
A valid California Driver's License with a satisfactory driving record is required

Salary:

$48,720.00 - $67,704.00 Annually

Website:

Apply Now

ID:

JOB-64847

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