School Office Manager Needed PROMOTIONAL ONLY - Inglewood USD, CA

This listing closes on 4/23/2025 at 4:00 PM Pacific Time (US & Canada); Tijuana.

This incumbent(s) will perform general clerical work of average difficulty involving standardized procedures

• Under the direction of the Principal and other Administrative Staff, the School Office Manager II performs general clerical work of average difficulty involving standardized procedures; must be able to effectively operate modern office machines and other related equipment used in largely repetitive activities and for other work when requested and/or required
• Administrator of the area of assignment and/or designee
• Duties as School Office Manager II will have been effectively performed
• Responsibilities of a receptionist, greeting the public, giving correct and accurate information, and interviewing office visitors, will have been handled in an appropriate manner
• Visitors will have been referred to appropriate sources at different school sites or the District in a timely manner
• Maintenance of accurate payroll records and preparation of other payroll materials, as well as the distribution of pay warrants and monitoring payroll signature sheets will have been efficiently and properly done
• Appropriate contact with the District Substitute Desk will have been sufficiently carried-out in order to maintain adequate replacement(s) for absent staff
• Management of substitute teachers, upon their arrival at the school site and the distribution of necessary information will have been handled in an appropriate and effective manner
• Will have been responsible for supplying accurate information regarding the attendance forms and the temporary role sheets
• Collection and/or preparation of time sheets, when needed, will have been handled satisfactorily
• Management of the base unit telephone system, receiving telephone calls and disseminating information in order to secure an efficient and smooth operation of the telephone system will have been handled in an efficient and orderly fashion
• Responsibility for scheduling appointments, handling cancellations and sending our reminders and confirmations of appointments will have been accomplished in an efficient manner
• Sufficient arrangements for in-house coverage for regular teachers for the District will have been properly established
• Maintenance and upkeep of an accurate and efficient filing system will have been accomplished in an appropriate manner
• Dissemination of invitations to various school board members and District personnel for different school activities during the year will have been successfully handled
• Typing and routing the daily staff absence list to various staff members, and arranging for replacements will have been properly and sufficiently executed
• Manual operation of the bell system when the regular bell system is not in use, will have been handled in an orderly and appropriate manner
• Distribution of various information such as Health Care Forms, W4's and other documents will have been effectively disseminated to staff
• Relaying of information regarding policies and procedures to the general public, new teachers and other school personnel, as well as the community and other organizations will have been handled in an effective manner
• The Key File and Emergency Card File will have been properly maintained in an orderly fashion
• Purchase and warehouse orders will have been effectively prepared and processed
• School correspondence will have been handled efficiently
• Distribution incoming mail will have been carried out on a timely basis
• Responsibility for accurately supervising substitute classified employees will have been executed in an orderly fashion
• The maintenance of personnel files of staff members will have been properly achieved
• Perform other duties as assigned