Financial Services Assistant Needed

This listing closes on 3/3/2026 at 11:59 PM Pacific Time (US & Canada); Tijuana.

• Performs a variety of complex clerical, secretarial, and routine administrative and programmatic duties in support of the Chief Financial Officer, Controller, and other assigned staff; investigates and answers complaints and aids in resolving operational and administrative problems; participates in special projects; orders office supplies; and assists and backs-up other staff, including Customer Service staff as needed. 
• Prepares numerous financial, accounting, and statistical statements, analyses, documents, and reports; gathers and organizes data to assist staff in the preparation of reports and recommendations; prepares routine financial and accounting reports. 
• Performs cash management activities; posts and reconciles information including, credit and debit memos, bank return items, and adjusting transactions reconciles cash on hand account; records, posts, and assists with cash management.
• Responds to public inquiries in a courteous manner; provides information within the area of assignment; investigates and resolves complaints in an efficient and timely manner.
• Assists in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; gathers and organizes data to assist staff in the preparation of reports and recommendations; assists in the preparation of various schedules for the Annual Comprehensive Financial Report (ACFR).
• May be cross trained in accounts payable; enters receiving documents and invoices into accounts payable module, verifies accuracy of invoices, packing slips, purchase orders, and inventory orders; resolves discrepancies; obtains documentation/signatures as necessary to ensure proper approval and verification has been met to pay all invoices; prepares cash requirements and prints checks; assists in balancing the accounts payable module to the general ledger; prepares recurring payables for beginning of fiscal year.
• Prepares and submits quarterly and annual reports including sales/use tax filings, and other mandated reports.
• Communicates with internal departments, vendors, and external agencies to resolve issues, clarify procedures, and provide responsible clerical and routine technical accounting level support.
• Serves as backup in processing payroll; reviews online timecards, makes necessary adjustments and uploads time to third party vendor. Reconciles each department’s total hours and deductions to payroll register; posts payroll register, labor distribution and employer portion of social security, and flex credits to general ledger; calculates and posts workers’ compensation; reviews payroll reports and ensures balance to the general ledger.
• Performs other duties as assigned.