Assistant to the Project Coordinator Needed (Multilingual in English, Armenian & Farsi) - Burbank, CA

Posted on: 10-31-2024 08:58 AM PST

Job Description:

The headquarters office of an electrical subcontracting company is in need of a bright candidate, who can dedicate at least 40 hours a week and can become a valuable asset to the already-established office team.
This position requires 2 weeks paid trial period which can be terminated by the employer or the candidate any time before the completion of 2 weeks.
Compensation is hourly-based and with a W-2 payroll check on a weekly basis.
Employment benefit is limited to only the State of California’s CalSavers Retirement Program.

Qualifications Include:

• Minimum 5 years of office / clerical experience
• Detail-oriented and focused at all times while at work
• Fast learner and capable of grasping a lot of new information
• Excellent dictational, grammatical, and verbal English language skills
• Trilingual in English, Armenian, and Farsi (To communicate with our diverse clients)
• Being punctual (Absences and Tardiness won’t be tolerated!)
• Multi-tasker and a team-player
• Familiarity with Microsoft Office Word, Excel, and Quickbooks
• Familiarity with the operation of office equipment such as a printer, scanner, and fax machine

Job Requirements:

• Type and format change orders based on estimates provided.
• Organize and maintain documents related to change orders.
• Follow up on approvals and keep accurate records of change order status.
• Prepare and update project tracking spreadsheets.
• Assist with material orders by following up on emails and providing documentation.
• Communicate with vendors to ensure timely delivery of materials.
• Reconcile orders with invoices for accuracy.
• Monitor project updates, including RFIs and plan revisions, and report findings for review.
• Assist in preparing project submittals and maintaining related documentation and filing.
• Conduct research on project needs and materials as needed.
• Compile project status reports as instructed.
• Answering telephones and giving information to callers if needed
• Completing forms in accordance with company procedures
• Composing and typing emails, notes, and reports
• Maintenance of paper and electronic filing systems for records
• Capable of traveling outside the office with your own vehicle to run errands like visiting the different governing jurisdictions (Cities) or miscellaneous errands (Gas will be reimbursed)

Salary:

Will be discussed upon in-person interview in accordance with experience and knowledge

Address / Location:

624 S. San Fernando Blvd., Burbank, CA 91502

Contact Name:

Anna Stepanian

Phone Number:

818-484-8005

E-mail:

anna@nationalc10.com

ID:

JOB-59892

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Assistant to the Project Coordinator Needed (Multilingual in English, Armenian & Farsi) - Burbank, CA

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