Assistant to Project Coordinator Needed - Burbank, CA

• Type and format change orders based on estimates provided
• Organize and maintain documents related to change orders
• Follow up on approvals and keep accurate records of change order status
• Prepare and update project tracking spreadsheets
• Assist with material orders by following up on emails and providing documentation
• Communicate with vendors to ensure timely delivery of materials
• Reconcile orders with invoices for accuracy
• Monitor project updates, including RFIs and plan revisions, and report findings for review
• Assist in preparing project submittals and mainntain related documentation and filing
• Conduct research on project needs and materials as needed
• Compile project status reports as instructed
• Answering telephones and giving information to callers if needed
• Completing forms in accordance with company procedures
• Composing and typing emails, notes, and reports
• Maintenance of paper and electronic filing systems for records
• Capable of traveling outside the office with your own vehicle to run errands like visiting the different governing jurisdictions (Cities) or miscellaneous errands (Gas will be reimbursed)