Assistant to Project Coordinator Needed (Multi-Lingual in English, Farsi & Armenian)- Անհրաժեշտ է Project Coordinator-ի օգնական (բազմալեզու՝ անգլերեն, պարսկերեն և հայերեն) - Burbank, CA

Job Requirements:

• Type and format change orders based on estimates provided
• Organize and maintain documents related to change orders
• Follow up on approvals and keep accurate records of change order status
• Prepare and update project tracking spreadsheets
• Assist with material orders by following up on emails and providing documentation
• Communicate with vendors to ensure timely delivery of materials
• Reconcile orders with invoices for accuracy
• Monitor project updates, including RFIs and plan revisions, and report findings for review
• Assist in preparing project submittals and mainntain related documentation and filing
• Conduct research on project needs and materials as needed
• Compile project status reports as instructed
• Answering telephones and giving information to callers if needed
• Completing forms in accordance with company procedures
• Composing and typing emails, notes, and reports
• Maintenance of paper and electronic filing systems for records
• Capable of traveling outside the office with your own vehicle to run errands like visiting the different governing jurisdictions (Cities) or miscellaneous errands (Gas will be reimbursed)

Qualifications Include:

• Minimum 5 years of office / clerical experience
• Detail-Oriented and focused on all times while at work
• Fast-learner and capable to grasp a lot of new information
• Excellent dictational, grammatical, and verbal English language skills
• Trilingual in English, Armenian, and Farsi (To communicate with our diverse clients)
• Being punctual (Absences and Tardiness won’t be tolerated!)
• Multi-tasker and a team-player
• Familiarity with Microsoft Office Word, Excel, and Quickbooks
• Familiarity with the operation of office equipment such as a printer, scanner, and fax machine