Administrative Assistant Needed for a Physical Therapy Office - Van Nuys, CA

Posted on: 05-14-2025 09:05 AM PST

Job Description:

We are a very busy Physical Therapy office in Van Nuys area seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our team. The ideal candidate will play a key role in supporting daily operations, managing schedules, handling correspondence and ensuring smooth and efficient office function. This is an excellent opportunity for a motivated individual, who thrives in a dynamic environment and enjoys working collaboratively.
If you are enthusiastic about supporting a busy office and contributing to a team's success, we'd love to hear from you.

Job Requirements:

This is a part time job (9-1 or 1-5 Monday to Friday) that will become a full time position in August of 2025. Paid training will be provided from June to August. We work 9-5 Monday to Friday. Please email your resume first and we will call you to schedule an interview.

Qualifications:

Proven experience in an administrative or office support role.
Strong communication and interpersonal skills
Fluency in English (Armenian, Russian, Spanish is a plus). Please do not call if you are not fluent in English.
Proficiency in Microsoft Office and other office software.
Ability to multitask and prioritize
Some knowledge of insurances and the Medical/Medicare/HMO/PPO system.
High level of discretion, non-judgmental attitude, patience, and professionalism.

Key Responsibilities

Provide administrative support to management and staff.
Manage calendars, schedule appointments with use of WebPT EMR
Assist patients in completing paperwork and check in
Scanning documents and entering information in WebPT EMR.
Filing
Checking insurance eligibility and benefits
Requesting records
Submitting authorizations.
Handling calls, emails and other communications professionally
Reminding patients about their appointments.