Administrative Analyst Needed - Maywood, CA

Posted on: 09-23-2025 08:07 AM PST

Job Description:

This listing closes on 10/2/2025 at 5:00 PM Pacific Time (US & Canada); Tijuana.

Under general supervision, performs a variety of professional, analytical, and technical functions in support of an assigned division or office, as well as responsible clerical and administrative tasks; informs and assists the public in coordination with multiple City departments and outside public agencies
Assists with City-wide marketing; participates in staff report writing; performs a wide range of special projects; and performs other related duties as assigned.As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills
Conducts or directs assigned projects or program activity; performs research and statistical analysis; prepares reports of findings and recommendations as to appropriate action
Responds to inquiries and requests for information (including public records act requests), and research issues, complaints, or problems that are reported
Prepares and drafts contracts and agreements; assists in research and evaluation of proposed contracts and agreements; assists in contract negotiations, administration; monitors compliance with applicable contractual agreements, tracks and manages budgets
Coordinates grant administration activities; prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations
Researches and collects required information related to federal, state, and local legislative proposals for impact on assigned programs
Assists in gathering and disseminating information in conjunction with other departments, which may include the website updates, press releases, newsletter articles and use software such as Canva to produce informational material for the public
Leads and assists in the coordination and administration of assigned City programs and services; acts as a liaison with other agencies and confers with contractors, vendors, staff and the general public
May provide administrative, general clerical support tasks, logistical, and technical support to management staff
Attends and participates in professional group meetings; stays abreast of new developments within assigned area of responsibility; maintains awareness of federal, state and local regulations
Greets visitors; provide assistance to customers over the phone, via email, and at the counter; and routes information to appropriate department/division
Performs other related duties as assigned
May be required to work shifts outside of normal working hours and weekends

Job Requirements:

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties
Principles underlying the laws and regulations of the municipality
Public administrative research methods, techniques, and report presentation
Professional writing techniques such as English usage, spelling, grammar, and punctuation
Computers and office software applications
Understand City programs and resources available to resolve municipal problems
Communicate with customers, clients, and the public in face-to-face, one on one and groups meetings and over the phone
Operate standard office equipment, a personal computer, and relevant software
Communicate clearly and concisely, both orally and in writing
Research and compile information on a variety of programs and services
Successfully adapt in a high-volume, fast-paced working atmosphere with multiple activities
Any combination of equivalent education, training and experience that would likely provide the required knowledge and abilities is qualifying
Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities could be considered qualifying
A typical way to obtain the knowledge, skills, and abilities would be a Bachelor’s degree from an accredited college or university with major course work in public administration, business, political science, communication or a related field, and 3 years of relevant experience
Possession of a valid California driver's license is required by the date of hire
Must have good oral and written communication skills as well as strong PC (Windows, Microsoft Office/Outlook) skills

Website:

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ID:

JOB-66359

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Administrative Analyst Needed - Maywood, CA

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